Operations and Sales Coordinator (Spain)
About the Company -
Fearnley Group is committed to the growth and development of our people through continuous training and support. We share this vision with every member of our team, promoting a culture built on respect, loyalty, commitment, responsibility, integrity, and honesty.
With the dedication of our personnel, we aim to establish a presence in every key oil field centre worldwide, delivering local solutions that reduce non-productive time from Drilling and Well Completion Equipment Failures and maximize operational efficiency.
Job Description -
Your duties will include but not limited to the following:
Effectively assisting Operations managers and field engineers in day-to-day coordination and management of operational activities and ensured timely completion of assigned projects/call outs.
Ensures implementation of all standard operating procedures for efficient business operations.
Managing all logistical support for a team of field engineers, arranged visas and vaccinations, book travels and accommodation for business visit throughout the region.
Responsible for issuing of sales quotes and liaising with the client on status of proposals submitted.
Controlling of customer issued purchase orders and tie in with sales quotes.
Maintaining Master Project Book, sales quotes and tenders’ registers
Produce monthly operations report.
Preparing in-house documentation including job sheets, job files, travel requisitions, inter-company quotations and purchase order.
Collate timesheets from field engineers to be ready for invoicing on monthly basis or at the time of job completion whichever comes first.
Working closely with operations and sales team in compilation of technical and commercial proposal for complex tenders throughout the region.
Supporting QAQC & Engineering product lines through various administrative duties including filing, data entry, report generation, preparation of client presentation, etc.
Updating company NS-R reporting system and Copper (CRM system) on project status and new company initiatives.
Developing and maintaining company electronic database of clients throughout the region and perform data entry functions regularly.
Participating in scheduled regional, zone and national operation meeting calls as requested.
Creating meeting agendas and recording meeting minutes.
As part of your responsibility to the Sales Team, it will be your responsibility to develop and maintain a database of clients for this region.
Support for the Fearnley Group Global Business Development Manager with business efforts for the region.
Assisting HR with immigration/work permit applications on behalf of employees (if required)
All general administration of employees including supporting Engineers with their report submissions.
General administration support tasks for the smooth running of operations for the assigned region.
Job Description -
3 to 5 years of relevant experience – administrative work, ideally in Energy Sector
Operations coordination and Sales support experience
Proficiency in basic computer skills – Microsoft applications, reporting systems, CRM software
Strong communication skills
(written and oral)
Strong organization skills and attention to detail
Ability to multi-task and willing to work in a multi-cultural environment
Self-motivated, Team player